# Add a property

> Add a property to your portfolio, record its units, tenants, rent, values, loans, and lease dates, and keep it up to date.

Add a property to your portfolio to track what you own: its value, what you owe, who rents it, and what it earns each month. You can start from a deal you closed or type the details in yourself.

## Open the form

1. **Open Portfolio**

   In the sidebar, select **Portfolio**.

2. **Select Add Property**

   Select **Add Property** at the top right. The **Add New Property** form opens.

> **Tip:** If you have a deal in the **Closed** stage that is not yet in your portfolio, the form opens with an **Import from Closed Deal** section. Select the deal to pre-fill the address, loan information, and the rent and cash flow from its analysis. A green banner confirms **Imported from** that address, and you can select **Clear** to start over. Review the values before you save. An imported property shares the deal's images.

## Fill in the property

1. **Enter the address**

   Under **Property Address**, enter the **Street Address**. It is the only required field. Add **City**, **State**, and **ZIP** if you have them.

2. **Choose an owning entity (optional)**

   Under **Ownership**, open **Owning Entity (LLC, etc.)** and choose an entity, or **No entity assigned**. To make a new one, choose **New Entity**. See [Organize properties by entity](https://docs.reinvestorhub.ai/guides/manage-your-portfolio/organize-properties-by-entity/).

3. **Set the property details**

   Under **Property Details**, choose a **Property Type**: **Single Family**, **SFR + ADU**, **Duplex (2 units)**, **Triplex (3 units)**, **Fourplex (4 units)**, **Condo**, **Townhouse**, or **Multifamily (5+ units)**. Choose a **Status**: **Vacant**, **Rented**, **In Rehab**, or **Listed for Sale**. Then add **Bedrooms**, **Bathrooms**, **Square Feet**, and **Year Built**.

4. **Add units and tenants**

   For a Multifamily or SFR + ADU property, enter **Total Units**. An SFR + ADU property always has at least 2. Duplexes, triplexes, and fourplexes get 2, 3, and 4 units automatically. A **Unit Management** card appears with one row per unit. For each unit:

   - Enter the **Unit #**.
   - Set **Status** to **Rented** or **Vacant**.
   - Enter the **Monthly Rent**.
   - If the unit is **Rented**, enter the **Tenant Name** and pick a **Lease End** date. Both stay disabled for vacant units.

5. **Enter the financials**

   Under **Financial Information**, enter **Purchase Price**, **Current Value**, **Original Loan Amount**, and **Current Loan Balance**. **Calculated Equity** updates as you type.

6. **Enter rent and cash flow**

   Enter **Monthly Rent** and **Monthly Cash Flow**. Add any **Notes**.

7. **Add images (optional)**

   Under **Property Images**, select **Click to upload** or drag files in.

8. **Save**

   Select **Add Property**.

> **What you should see:** a message that the property was added, and a card for it on the **Portfolio** page. The summary cards at the top update to include it: **Total Properties**, **Total Units**, **Occupancy Rate**, **Total Equity**, **Total Invested Capital**, **Total Loan Balances**, **Monthly Cash Flow**, and **Portfolio ROI**.

## How units change the other fields

On a multi-unit property the units are the source of truth.

- **Monthly Rent** becomes read-only and shows the sum of your unit rents.
- A badge on the Unit Management card shows how many units are occupied out of the total, and that drives occupancy.
- **Rented** and **Vacant** follow the units. If any unit is rented, the property reads **Rented**, otherwise **Vacant**. **In Rehab** and **Listed for Sale** stay as you set them.

> **Note:** **Calculated Equity** is never typed. It is the current value minus the loan balance. If you leave **Current Value** empty, the purchase price is used instead.

## Edit, view, or delete a property

Each property card has a menu with **View Details**, **Edit Property**, and **Delete**. **View Details** shows everything you entered in one place, including type, units, financials, and rent. To change a unit's tenant or lease end date, use **Edit Property**.

> **Warning:** Deleting a property cannot be undone. Its data, including documents and images, is permanently removed.

## Find properties in a large portfolio

Use **Search by address or city...** and the **Status** and **Property Type** filters above the cards. The buttons to the right switch between grid and list, and **Group by Entity** groups cards under their owning entity. The **Status** filter uses the same status a card shows, so a duplex with a tenant in one unit appears under **Rented**.

## If something goes wrong

- **A "Please enter a property address" message appears.** The street address is required. Enter it and select **Add Property** again.
- **The property saved but its images did not.** Open the property with **Edit Property** and add the images from there.

## Next step

  - [Organize properties by entity](https://docs.reinvestorhub.ai/guides/manage-your-portfolio/organize-properties-by-entity/): Group the property under the LLC or trust that owns it.
  - [Manage documents](https://docs.reinvestorhub.ai/guides/stay-organized/manage-documents/): Keep leases and insurance policies with your records.